BYLAWS
ARTICLE I:
NAME
The name of this association is the
and is located in the town or city
of Scottsdale.
It is in the PTA region of
Northeast Maricopa located in the state of Arizona.
It is a local PTA/PTSA unit
organized under the authority of the
Arizona Congress of Parents and
Teachers, Inc. (Arizona PTA), a branch of the
National Congress of Parents and
Teachers, Inc. (National PTA).
*ARTICLE II: PURPOSESÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ.. 2
*ARTICLE III: BASIC POLICIESÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ. 3
*ARTICLE IV: CONSTITUENT ORGANIZATIONSÉÉÉÉÉÉÉÉÉÉÉÉÉÉ.. 4
*ARTICLE V:
LOCAL PTA/PTSA UNITSÉÉÉÉÉÉÉÉ..ÉÉÉÉÉÉÉÉ.ÉÉ 5
ARTICLE X:
GENERAL MEETINGSÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ
10
ARTICLE XI:
COMMITTEESÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ
11
*ARTICLE XIII: FISCAL YEARÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ. 13
ARTICLE XIV: PARLIAMENTARY AUTHORITYÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ 14
ARTICLE XV:
AMENDMENTSÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ.ÉÉÉ
15
ARTICLE XVI: COUNCIL MEMBERSHIPÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ.ÉÉÉ 16
Note: Throughout this document, Arizona PTA
uses this symbol (*) to identify bylaws that are required by Arizona PTA to be
in local and council bylaws.
*ARTICLE II: PURPOSES
Section 1. The Purposes of the Arizona PTA, in
common with those of the National PTA, are:
a.
To
promote the welfare of children and youth in home, school, community, and place
of worship.
b.
To
raise the standards of home life.
c.
To
secure adequate laws for the care and protection of children and youth.
d.
To
bring into closer relation the home and the school, that parents and teachers
may cooperate intelligently in the education of children and youth, and
e.
To
develop between educators and the general public such united efforts as will
secure for all children and youth the highest advantages in physical, mental,
social, and spiritual education.
Section 2. The Purposes
of the National PTA and the Arizona PTA are promoted through an educational
program directed toward parents, teachers, and the general public; are
developed through conferences, committees, projects, and programs; and are
governed and qualified by the basic policies set forth in Article III.
Section 3. The organization is organized
exclusively for the charitable, scientific, literary, or educational purposes
within the meaning of Section 501(c)(3) of the Internal Revenue Code or
corresponding Section of any future Federal tax code (hereinafter ÒInternal
Revenue CodeÓ).
The following are basic policies of the Arizona PTA, in
common with those of the National PTA:
a.
The
organization shall be noncommercial, nonsectarian, and nonpartisan.
b.
The
organization or members in their official capacities shall not endorse a
commercial entity or engage in activities not related to promoting the Purposes
of the organization.
c.
The
organization or members in their official capacities shall not, directly or
indirectly, participate or intervene (in any way, including the publishing or
distributing of statements) in any political campaign on behalf of, or in
opposition to, any candidate for public office; or devote more than an
insubstantial part of its activities to attempting to influence legislation by
propaganda or otherwise.
d.
The
organization shall work with the schools to provide quality education for all
children and youth and shall seek to participate in the decision-making process
establishing school policy, recognizing that the legal responsibility to make
decisions has been delegated by the people to boards of education, state
education authorities, and local education authorities.
e.
The
organization shall not enter into membership with other organizations except
such international or national organizations as may be approved by the National
PTA Board of Directors. The
Arizona PTA or any of its local PTA units and PTA councils may cooperate with
other organizations and agencies concerned with child welfare, but a PTA
representative shall make no commitments on behalf of the group they represent.
f.
No
part of the net earnings of the organization shall inure to the benefit of, or
be distributable to its members, directors, trustees, officers or other private
individuals except that the organization shall be authorized to pay reasonable
compensation for services rendered and to make payments and distributions in
furtherance of the purposes set forth in Article II hereof.
g.
Notwithstanding
any other provision of these articles, the organization shall not carry on any
other activities not permitted to be carried on (i) by an organization exempt
from the federal income tax under Section 501(c)(3) of the Internal Revenue
Code or (ii) by an organization, contributions to which are deductible under
Section 170(c)(2) of the Internal Revenue Code.
h.
Upon
the dissolution of this organization, after paying or adequately providing for
the debts and obligations of the organization, the remaining assets shall be
distributed to one or more nonprofit funds, foundations, or organizations that
have established their tax-exempt status under Section 501(c)(3) of the
Internal Revenue Code.
*ARTICLE IV: CONSTITUENT ORGANIZATIONS
(Local PTA Units and PTA Councils)
Section 1. The
constituent organizations of the Arizona PTA are the local PTA units and the
PTA councils.
Section 2. Each constituent organization shall
adopt such bylaws for the governance of the organization as may be approved by
the Arizona PTA. Such bylaws shall
not be in conflict with the National PTA Bylaws or the Arizona PTA Bylaws.
Section 3. Each constituent organization shall include in its bylaws
provisions corresponding to the Arizona PTA Bylaws that are identified herein
by a single star.
Section 4. The adoption of an amendment to any provision of the
Arizona PTA Bylaws, identified by a single star, shall serve automatically and
without the requirement of further action by the constituent organization. The constituent organizations shall
promptly incorporate such amendments in their respective bylaws.
Section 5.
Bylaws of each constituent organization shall include an article on
amendments.
Section 6.
Each officer or board member of a constituent organization shall be a
member of a local PTA unit within its area.
Section 7. A
PTA member shall not serve as a voting member of a constituent organizationÕs board
at the state, council, or local level while serving as a paid employee of, or
under contract to, that constituent organization.
Section 8.
Bylaws of each constituent organization shall include a provision
establishing a quorum.
Section 9.
Bylaws of all constituent organizations shall prohibit voting by proxy.
*ARTICLE V:
LOCAL PTA/PTSA UNITS
Section 1. Local PTA units shall be organized and chartered under the
authority of the Arizona PTA in the area in which the local PTA unit functions,
in conformity with such rules and regulations, not in conflict with the
National PTA Bylaws, as the Arizona PTA may in its bylaws prescribe. The Arizona PTA shall issue to each PTA
in its area an appropriate charter evidencing the due organization and good
standing of the local PTA unit.
A local PTA unit in good standing
is once that:
a.
adheres
to the purposes and basic policies of the National PTA and Arizona PTA;
b.
remits
the National PTA portion of the dues through the Arizona PTA to reach the
national office by dates designated by the National PTA;
c.
has
bylaws approved according to the procedures of the Arizona PTA;
d.
remits
the state and national portions of each memberÕs dues;
e.
submits
a membership list;
f.
submits
an annual officerÕs list;
g.
remits
an annual insurance fee;
h.
meets
other criteria as may be prescribed by the Arizona PTA.
Section 2.
Each local PTA unit shall keep such permanent books of account and
records as shall be sufficient to establish the items of gross income,
receipts, and disbursements of the organization, including, specifically, the
number of its members, the dues collected from its members, and the amount of
dues remitted to the Arizona PTA.
Records shall at all reasonable times be open to inspection by an
authorized representative of the Arizona PTA or by a duly authorized
representative of the National PTA.
Section 3. The charter of
a local PTA unit may be subject to withdrawal and status of such organization
as a local PTA unit shall be subject to termination, in the manner and under
circumstances provided by the Arizona PTA.
Section 4.
Each local PTA unit is obligated, up on withdrawal of its charter by the
Arizona PTA:
a.
To
surrender all of its books and records and all of its assets and property to
the Arizona PTA or an agency designated by the Arizona PTA.
b.
To
cease and desist from further use of any name that implies or connotes
association with the National PTA or the Arizona PTA or status as a constituent
organization of the National PTA or the Arizona PTA; and
c.
To
carry out promptly, under the supervision and direction of the Arizona PTA, all
proceedings necessary for the purpose of dissolving such local PTA unit.
Section 5.
Each officer or board member of a local PTA unit shall be a member of
such local PTA unit.
Section 6. Only members of a local PTA unit who have paid dues for the
current membership year may participate in the business of the local PTA unit.
Section 7.
Each local PTA unit shall collect dues from its individual members and
shall remit the National PTA and the Arizona PTA portion of such dues to the
Arizona PTA as provided for in Article VI hereof.
Section 8.
Each local PTA unit shall include in its bylaws provisions corresponding
to the provisions of the Arizona PTA Bylaws identified by the single symbol.
Section 9.
DISSOLUTION
A local PTA unit shall dissolve its association with the
Arizona PTA (and the National PTA) and finalize its affairs in the following
manner:
a.
The
Executive Board (or other body that, under its bylaws manages the affairs of
the local PTA unit) shall make a recommendation during the meeting of that body
that the local PTA unit be dissolved.
This group will draft a written motion of such dissolution to be voted
on at a special meeting of the local PTA unitÕs members. Written or printed notice stating that
the purpose of such special meeting is to consider the advisability of
dissolving the local PTA unit shall be provided to each member entitled to vote
at the meeting at least thirty (30) days prior to date of that meeting.
b.
A
written notice of the proposed dissolution, and a copy of the proposed motion,
accompanied by a copy of the notice of the special meeting given to the local
PTA unit members, shall be given to the president of the Arizona PTA at least
twenty (20) days before the date of the special meeting of the local PTA unit
members.
c.
Only
those persons who were members in good standing of the local PTA unit on the
date of adoption of the proposed motion and who continue to be members in good
standing on the date of the special meeting shall be entitled to vote on the
question of dissolution.
d.
Approval
of dissolution of the local PTA shall require the affirmative vote of at least
two thirds of the members present and entitled to vote at the special meeting,
a quorum being present.
Section 10.
REINSTATEMENT
In all cases of reinstatement of local PTA units, formal application in writing to the state office shall be required. Such reinstatement shall be done upon recommendation of the local PTA unitÕs region director or other member of the Arizona PTA Board of Managers.
This local PTA unit shall be assigned to a region of the
Arizona PTA. Members within each
region shall nominate and elect a region director who will represent their
region on the Arizona PTA Board of Managers. The region director shall serve as a contact person for
members that have questions or concerns regarding PTA policies and procedures.
*Section 1.
Every
individual who is a member of a local PTA unit is, by virtue of that fact, a
member of the National PTA and of the Arizona PTA and is entitled to all the
benefits of such membership.
*Section 2. Membership in
each local PTA unit shall be made available by the local PTA unit, to any
individual who subscribes to the Purposes and basic policies of the National
PTA without regard to race, color, creed, or national origin under such rules
and regulations, not in conflict with the provisions of the National PTA Bylaws,
the Arizona PTA Bylaws or the local PTA unit bylaws.
*Section 3. Each local
PTA unit shall conduct an annual enrollment of members by may admit individuals
to membership at any time.
*Section 4. Each member
of a local PTA unit shall pay such annual dues to said organization as may be
prescribed by the organization.
The amount of such dues shall be payable to the Arizona PTA and shall
include the Arizona PTA portion and the National PTA portion.
*Section 5. The amount of
the Arizona PTA portion of each memberÕs dues shall be determined by the
Arizona PTA. The Arizona PTA
portion of each memberÕs dues shall be two dollars and twenty-five cents
($2.25) per annum. The National
PTA portion of each memberÕs dues shall be one dollar and seventy-five cents
($1.75) per annum. The total
amount remitted to the Arizona PTA shall be four dollars ($4.00) for each local
PTA unit member.
*Section 6. The state and
national portions of the dues paid by each member of a local PTA unit shall be
set aside by the local PTA unit and remitted to the Arizona PTA as defined in
Article VI, Section 5. Each state
PTA shall pay to the National PTA the amount of the national portion of dues
paid by all members of local PTA units in its area.
Section 7. Each member
of this local PTA unit shall pay annual dues as determined by the executive board,
annually, to this association. The
amount of such dues shall include the portion payable to Arizona PTA and the
portion payable to the National PTA.
*Section 8. The Arizona
PTA shall make remittances, on a monthly basis, to the National PTA of the
amounts due to the National PTA.
*Section 9. The state and
national portions of the dues are paid by each member to a local PTA unit and
remitted to the Arizona PTA located at 2721 North Seventh Avenue, Phoenix,
Arizona 85007-1102, on or before November 1, January 15, and March 1.
*Section 10.
The final
deadline for receipt of a local PTA unit membership, in order to qualify for
voting privileges at local PTA unit elections and at the annual Arizona PTA
convention shall be March 1 of each year.
*Section 11. The
membership year for Arizona PTA and local PTA unit shall be November 1 through
October 31.
*Section 12. Arizona PTA
Honorary Life Membership may be awarded to any person subscribing to the
policies of the Arizona PTA. The
life membership is solely honorary and does not entitle the holder to make
motions, vote, or hold office. An
Honorary Life Member may become an active member upon payment of all inclusive
dues in a local unit PTA. Funds
received from Honorary Life Memberships shall be placed in the Arizona PTA
scholarship fund.
*Section 13. Supporting
Memberships shall be granted to individuals, institutions, commercial firms,
and other organizations on payment of the annual dues determined by the Arizona
PTA Board of Managers. A
Supporting Member may or may not be a member of a local PTA unit. Supporting Memberships do not convey the
right to make motions, vote, or hold office in the PTA, except by holding local
PTA unit membership.
Section 1.
The
officers of this local PTA unit shall consist of a president, a 1st
vice-president, a vice-president, a secretary, and a treasurer.
Section 2.
Officers shall be elected by ballot in April unless extenuating
circumstances occur as determined by the executive board. Ballots shall only be distributed to
members on the membership list submitted to the Arizona PTA office. A member must be present at an election
meeting to vote. Voting by proxy
shall be prohibited. If there is
but one nominee for any office, election for that office may be by voice vote. Nominees for office should be present
at the election.
Section 3.
Officers shall assume their official duties July 1, the beginning of the
fiscal year and shall serve for a term of one (1) year or until their
successors are elected.
Section 4. A
person shall not be eligible to serve more than two consecutive terms in the
same office.
Section 5. NOMINATING
COMMITTEE
a.
There
shall be a nominating committee composed of at least three (3) members, two
(2) of which are current or past Executive Board members, who will be elected
by this local PTA unit at a general meeting in February. The committee shall elect its own
chair.
b.
The
nominating committee shall nominate an eligible person who is best suited for each office
and who represents the diversity of the community and the interests and
concerns of the school; and report its nominees at a general meeting in March,
at which time additional nominations may be made from the floor.
c.
The
nominating committee shall consider the schoolÕs Conduct of Character (i.e.,
character, trustworthiness, respect, responsibility, fairness, caring,
citizenship) when considering an eligible candidate.
d. Only those persons who have signified their consent to serve, if elected, shall be nominated for or elected to such office.
e.
The
nominating committee chairman shall read Article VII: Officers and Their Election, Section 5, prior to the
presentation of nominees at the March general meeting and the following
election.
Section 6.
VACANCIES
A vacancy occurring in any office, except the office of
president, shall be filled for the unexpired term by a person elected by a
majority vote of the executive board, a 7-day notice of such election having
been given. In case a vacancy
occurs in the office of the president, the 1st vice president shall assume
the office.
Section 1. The
PRESIDENT shall:
a.
preside
at all meetings of the association;
b.
appoint
chairs of standing and special committees and if desired a parliamentarian
subject to the approval of the executive committee;
c.
be a
member ex officio of all committees except the nominating committee;
d.
coordinate
the work of the officers and committees of the association in order that the
purposes be promoted;
e.
must
attend monthly executive and general membership meetings in a consistent
manner. Absence from two (2)
meetings may result in removal of the office. Removal will be decided by the executive board at a meeting
with a 7-day notice having been given.
Section 2A.
The FIRST VICE-PRESIDENT shall:
a.
act
as an aide to the president;
b.
perform
the duties of the president in the absence or inability of that officer to act;
c.
perform
other duties as from time to time may be assigned by the president;
d.
must
attend monthly executive and general membership meetings in a consistent
manner. Absence from two (2)
meetings may result in removal of office.
Removal will be decided by the executive board at a meeting, with a
7-day notice having been given.
Section 2B.
The
VICE-PRESIDENT shall:
a.
act
as an aide to the president;
b.
perform
other duties as from time to time may be assigned by the president;
c.
must
attend monthly executive and general membership meetings in a consistent
manner. Absence from two (2)
meetings may result in removal of office.
Removal will be decided by the executive board at a meeting, with a
7-day notice having been given.
Section 3. The
SECRETARY shall:
a.
record
the minutes of all of the meetings of the association;
b.
have
a current copy of the bylaws;
c.
maintain
a membership list;
d.
perform
other duties as from time to time may be assigned by the president;
e.
must
attend monthly executive and general membership meetings in a consistent
manner. Absence from two (2)
meetings may result in removal of office.
Removal will be decided by the executive board at a meeting, with a
7-day notice having been given.
Section 4.
The
TREASURER shall:
a.
have
custody of all of the funds of the association;
b.
keep
a full and accurate account of receipts and expenditures;
c.
make
disbursements as authorized by the president, executive board, or association
in accordance with the budget adopted by the association;
d.
have
the checks or vouchers signed by two persons, the treasurer and one other
officer;
e.
present
a financial statement at every meeting of the association and at other times as
may be requested by the executive board;
f.
make
a full report at the meeting at which officers officially assume their duties
(the annual meeting);
g.
be
responsible for the maintenance of such books of account and records as conform
to the requirements of Article V, Section 2 of these bylaws;
h.
submit
the records annually, upon resignation, or upon request of the executive board
to an auditing committee appointed by the executive board;
i.
ensure
that the annual reporting to the IRS is completed prior to the federal
governmentÕs required report date of November 15 each year;
j.
perform
other duties as from time to time may be assigned by the president;
k.
must
attend monthly executive and general membership meetings in a consistent
manner. Absence from two (2)
meetings may result in removal of office.
Removal will be decided by the executive board at a meeting, with a
7-day notice having been given.
Section 5. No two
members of the same family may preside on the signature card for this PTA bank
account.
Section 6.
Upon the
expiration of the term of office or a resignation, out-going officers shall promptly
turn over to the president all funds, records, books, and other materials
pertaining to the office.
Section 1. The executive
board shall consist of the officers of the association, School Council Parent
Representatives, United Parent Council (UPC) Parent Representatives, Teacher
Representatives, and the chair of the standing committees. The Parliamentarian, if one is
appointed, shall be a non-voting member.
Section 2.
The
EXECUTIVE BOARD shall:
a.
transact
necessary business in the intervals between association meetings and such other
business as may be referred to it by the association;
b.
create
standing and special committees;
c.
approve
the plans of work of the standing committees;
d.
present
a report at the regular meetings of the association;
e.
prepare
and submit to the association for adoption of a budget for the year;
f.
approve
routine bills within the limits of the budget;
g.
represent
the diversity of the community and the interests and concerns of the school;
h.
promote
the schoolsÕ Conduct of Character (i.e., character, trustworthiness, respect,
responsibility, fairness, caring, citizenship).
Section 3. AUDITS
a.
The
treasurerÕs accounts shall be examined annually by an auditing committee during
the month of July.
b.
The
treasurerÕs accounts shall be examined by an auditing committee upon
resignation of the treasurer and at any time it is deemed necessary by the
executive board.
c.
When
necessary, the executive board shall select an auditing committee of not fewer
than three (3) individuals. The
treasurer shall not serve on the auditing committee but may meet with the
committee to assist with the examination.
The members of the auditing committee shall sign and submit to the
president, a statement noting the findings of the audit when the examination of
the books is complete.
Section 4. Regular meetings of the executive board shall be held
during the year, the time to be fixed by the board at its first meeting of the
year. A majority of the executive
board members present shall constitute a quorum. Special meetings of the executive board may be called by the
president or by three (3) members of the executive board seven (7) days notice
having been given.
Section 1. At least six (6) general meetings of the association
shall be held during the school year.
Regular meetings of the association shall be held at the discretion of
the executive board, unless otherwise scheduled by a vote of the
membership. Seven (7) days notice
must be given of a change in meeting dates or times.
Section 2. Special meetings of the association may be called by
the president or by a majority of the executive board, seven (7) days notice
having been given.
Section 3. Any final reports, from the executive board or the
committee chairs, and the installation of new officers shall be presented at
the annual meeting which shall be held in May or June.
Section 4. Members present shall constitute a quorum for the
transaction of business in any general meeting of this association.
Section 1. The executive board may create such standing and
special committees (i.e., Budget, Bylaws) or teams, as it may deem necessary to
promote the PTA purposes and to carry on the work of the association.
Section 2. Only members of the association shall be eligible to
serve as voting members of a committee or team.
Section 3.
A. The chair of each standing
committee or team should present a plan of work to the executive board for
approval. No committee or team work
should be undertaken without the consent of the executive board.
B. No PTA materials may be sent
home with students without the initials of the PTA President and the School
Principal.
Section
1. This local PTA unit shall be
entitled to be represented at the annual convention of the Arizona PTA by its
officers or their alternates, and by one additional voting delegate per fifty
(50) members or major fraction thereof as shown on the books of the Arizona PTA
treasurer on March 1st.
Section
2. Local PTA units may submit
resolutions to be considered by the convention body. Such resolutions shall be submitted in written form to the
Resolutions Subcommittee in care of the Arizona PTA office postmarked or delivered
by December 15. The Resolutions
Subcommittee shall review resolutions that are submitted to ensure that they
are within the scope of the PTA Purposes.
Section
3. Any current member of an Arizona
local PTA unit may apply for delegate status at the annual National PTA
Convention by making a request to the Arizona PTA president.
*ARTICLE XIII: FISCAL YEAR
The fiscal year of this local PTA unit shall begin on July 1 and end on the following June 30, to coincide with the fiscal year of the Arizona PTA.
*ARTICLE XIV: PARLIAMENTARY AUTHORITY
Section 1. These
bylaws may be amended at any regular meeting of this association by a two
thirds vote of the members present and voting, provided that notice of the
amendment has been given at the previous general meeting. Any amendments
approved by the membership must be submitted for review and approval by the
Arizona PTA.
Section 2. GENERAL
REVISIONS
a.
A
committee may be appointed to submit a revised set of bylaws as a substitute
for the existing bylaws by a majority vote at a general meeting of the
association or by a two-thirds vote of the executive board. The current edition of the Arizona PTA
Suggested Local PTA Unit Bylaws may be proposed as a general revision to the
membership using this procedure.
b.
This
local PTA unit must update these bylaws and submit them for review and approval
by the Arizona PTA Bylaws Chair or committee at least every three (3) years.
Section 3. The
adoption of an amendment to any provision of the Arizona PTA Bylaws identified
by a star sign (*) shall serve automatically and without requirement for
further action by the local PTA unit to amend correspondingly the bylaws of
each local PTA unit.
Notwithstanding the automatic character of the amending process, the
local PTA units shall promptly incorporate such amendments in their respective
bylaws.
*Section 4.
An
invitation to submit recommendations for amendments to the Arizona PTA bylaws
shall be sent to local PTA units prior to October 31 or each year. Such recommendations must be received
at the Arizona PTA office no later than November 30.